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Outlook AI Email Management

Outlook AI Email Management is a 20-node automation blueprint connecting Microsoft Outlook, OpenAI, Airtable. Inspect its trigger, execution graph, branches, and implementation requirements.

Microsoft OutlookOpenAIAirtableMonday.com

Interactive system map

Follow the runtime. Inspect what supports it.

Solid horizontal paths show main-channel execution. Violet dependencies sit beneath the exact step they configure or empower.

20

Nodes

23

Links

2

Run groups

Connected tools

4 integrations

  • Microsoft Outlook
  • OpenAI
  • Airtable
  • Monday.com

Canvas controls

Fit wide systems, then zoom into any run group.

Outlook AI Email Management execution lanes2 run groups containing 20 workflow nodes and 23 visible links. Solid horizontal lines are main-channel runtime links. Violet dashed lines connect typed dependencies beneath the runtime step they support. Focus any node to inspect its immediate path.Update Contacts Schedule Trigger. trigger node, scheduleTrigger. 0 incoming and 1 outgoing connections.STARTUpdate Contacts Schedule …TRIGGERSCHEDULETRIGGER0 IN / 1 OUTMonday.com - Get Contacts. integration node, mondayCom. 1 incoming and 1 outgoing connections.STEP 02Monday.com - Get ContactsINTEGRATIONMONDAYCOM1 IN / 1 OUTAirtable - Contacts. Airtable node, airtable. 1 incoming and 0 outgoing connections.OUTCOMEAirtable - ContactsAIRTABLEAIRTABLE1 IN / 0 OUTCheck Mail Schedule Trigger. trigger node, scheduleTrigger. 0 incoming and 1 outgoing connections.STARTCheck Mail Schedule TriggerTRIGGERSCHEDULETRIGGER0 IN / 1 OUTWhen clicking ‘Test workflow’. trigger node, manualTrigger. 0 incoming and 4 outgoing connections.STARTWhen clicking ‘Test workf…TRIGGERMANUALTRIGGER0 IN / 4 OUTMicrosoft Outlook23. integration node, microsoftOutlook. 2 incoming and 1 outgoing connections.STEP 02Microsoft Outlook23INTEGRATIONMICROSOFTOUTLOOK2 IN / 1 OUTRules. Airtable node, airtable. 1 incoming and 1 outgoing connections.STEP 02RulesAIRTABLEAIRTABLE1 IN / 1 OUTCategories. Airtable node, airtable. 1 incoming and 1 outgoing connections.STEP 02CategoriesAIRTABLEAIRTABLE1 IN / 1 OUTDelete Rules. Airtable node, airtable. 1 incoming and 1 outgoing connections.STEP 02Delete RulesAIRTABLEAIRTABLE1 IN / 1 OUTConvert to Markdown. integration node, markdown. 1 incoming and 1 outgoing connections.STEP 03Convert to MarkdownINTEGRATIONMARKDOWN1 IN / 1 OUTEmail Messages. transform node, set. 1 incoming and 1 outgoing connections.STEP 04Email MessagesTRANSFORMSET1 IN / 1 OUTLoop Over Items. integration node, splitInBatches. 3 incoming and 1 outgoing connections.STEP 05Loop Over ItemsINTEGRATIONSPLITINBATCHES3 IN / 1 OUTContact. Airtable node, airtable. 1 incoming and 1 outgoing connections.STEP 06ContactAIRTABLEAIRTABLE1 IN / 1 OUTMerge. decision node, merge. 4 incoming and 1 outgoing connections.STEP 07MergeDECISIONMERGE4 IN / 1 OUTAI: Analyse Email. ai node, agent. 3 incoming and 1 outgoing connections.STEP 08AI: Analyse EmailAIAGENT3 IN / 1 OUTSet Category. integration node, microsoftOutlook. 1 incoming and 1 outgoing connections.STEP 09Set CategoryINTEGRATIONMICROSOFTOUTLOOK1 IN / 1 OUTIf. decision node, if. 1 incoming and 2 outgoing connections.STEP 10IfDECISIONIF1 IN / 2 OUTSet Importance. integration node, microsoftOutlook. 1 incoming and 1 outgoing connections.OUTCOMESet ImportanceINTEGRATIONMICROSOFTOUTLOOK1 IN / 1 OUTOpenAI Chat Model. OpenAI node, lmChatOpenAi. 0 incoming and 1 outgoing connections.DEPENDENCY · DEPTH 1OpenAI Chat ModelOPENAILMCHATOPENAI0 IN / 1 OUTStructured Output Parser. ai node, outputParserStructured. 0 incoming and 1 outgoing connections.DEPENDENCY · DEPTH 1Structured Output ParserAIOUTPUTPARSERSTRUCTURED0 IN / 1 OUT

Signal inspector

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Main-channel runtimeTyped dependencytriggeraidecisiontransformintegration
Scroll horizontally to follow every connected flow.20 connected nodesEnter or click to lock · Escape to clear

Runtime breakdown

Read the execution spine before its dependencies.

Each run group separates main-channel steps from the models, tools, retrievers, and data services that support them. Start and outcome labels apply only to runtime nodes.

01

Run Group

Update Contacts Schedule Trigger

2 Execution Links

  1. Start

    Update Contacts Schedule Trigger

    Trigger

  2. Step 2

    Monday.com - Get Contacts

    Integration

  3. Outcome

    Airtable - Contacts

    Integration

02

Run Group

Check Mail Schedule Trigger

19 Execution Links2 Support Dependencies

  1. Start

    Check Mail Schedule Trigger

    Trigger

    When clicking ‘Test workflow’

    Trigger

  2. Step 2

    Microsoft Outlook23

    Integration

    Rules

    Integration

    Categories

    Integration

    Delete Rules

    Integration

  3. Step 3

    Convert to Markdown

    Integration

  4. Step 4

    Email Messages

    Transform

  5. Step 5

    Loop Over Items

    Integration

  6. Step 6

    Contact

    Integration

  7. Step 7

    Merge

    Decision

  8. Step 8

    AI: Analyse Email

    AI reasoning

  9. Step 9

    Set Category

    Integration

  10. Step 10

    If

    Decision

  11. Outcome

    Set Importance

    Integration

Attached dependencies

These nodes support the runtime above; they are not additional starts or outcomes.

2 nodes

  • OpenAI Chat Model

    AI reasoning dependency

  • Structured Output Parser

    AI reasoning dependency

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